The Related Companies, L.P., its divisions, affiliates, and subsidiaries (“Related”) have created this Privacy Notice in order to demonstrate our firm commitment to consumer privacy. Related recognizes the importance of protecting the privacy of personal and financial information you may provide Related through this web site or through other means. When you access our web sites or mobile applications, opt to fill out an information submission form, or otherwise provide Related with your personal information, such as your name, address, email address, or phone number, you give Related your consent to process and use such submitted information in accordance with the terms and conditions of this Privacy Notice. The following describes the general information-gathering and dissemination practices for our websites and mobile applications, including those associated with specific Related properties, as well as those of our affiliates, subsidiaries, and divisions (the “Related Web sites”).
COLLECTION OF PERSONAL INFORMATION
Related collects personal information when you fill out an online form that is submitted to Related via a Related Web site, including, but not limited to, those forms requesting information about Related or any of our properties, online lease applications, or requests for someone at Related to contact you. The submission forms require you to provide contact information (such as name and e-mail address), and in some cases ask for other optional information (such as your phone number, home address and contact preferences). Lease application forms also request information about your past and present housing, employment and financial information as well as information about references.
Some Related Web Site features are available only to registered users, such as our Resident Circle and bulletin boards. When you register, we collect your name and contact information as well as other optional information, such as payment card or bank account information if you choose to provide it. Registration requires that you choose a user name and password to be used to access these features. Tenants may use such features to access information about their unit and their lease and to post messages visible to other registered users.
We may collect location information from users who have authorized us to do so. We may also obtain information about registered users’ use of the Related Web sites and information from third parties such as consumer reporting agencies and data aggregators.
USE AND DISCLOSURE OF PERSONAL INFORMATION
Related uses the information you provide us for our general commercial purposes, such as to send you information about our company, our properties or our affiliates, as well as to contact you when necessary. You may opt-out of receiving future promotional mailings or e-mails in accordance with the “Opt-Out” section below. We may use information about you to better understand our tenants, to display content relevant to your interests or preferences and to facilitate your transactions with us. We may use aggregated information that is not personally identifiable to improve our site, our marketing outreach and our rental communities. We may use your location information to provide information that is relevant to your location, such as promotional offers from our partners or information about our properties.
Related may share your personal information if we have your consent or authorization to do so. By submitting personal information via an inquiry form, you agree to be contacted by Related and its affiliates. You agree that we may share your information with our affiliates and subsidiaries that may use it for their own commercial purposes including analytics, marketing, or otherwise in accordance with this Privacy Notice. Otherwise, Related may share your personal information only under the following circumstances:
Related employs other companies and individuals to perform functions on our behalf (e.g., processing transactions that you have requested, creating and maintaining the Related Web sites, sending postal mail and e-mail, removing repetitive information from customer lists, analyzing data, providing marketing assistance and providing customer service) (“Agents”). Our Agents will have access to personally identifiable information solely to perform their functions and provide their services to Related, and for no other purpose. Related does not sell or rent your personal information to third parties.
• BUSINESS TRANSFERS
As Related continues to develop our business, Related may sell or buy assets. In such transactions, customer information generally is one of the transferred business assets. Thus, if Related, or a subsidiary Related controls, sells substantially all of its assets, or is acquired by another entity, customer information may be one of the transferred assets and you agree that you consent to such transfer.
• PROTECTION OF RELATED AND OTHERS
COLLECTION, USE, AND DISCLOSURE OF NON-PERSONAL INFORMATION
“Non-Personal Information” contains nothing that could identify you personally. Related may collect such Non-Personal Information, such as device type and identification, demographic and profile data, through the Related Web sites. Related may aggregate Non-Personal Information and share it with our affiliated companies and other third parties.
Related uses physical, logical, and procedural security measures to protect the information you provide to Related, but information you provide us by email is not secured. However, while Related uses commercially reasonable steps to protect the personal information you provide to Related from unauthorized access, use or disclosure, you accept that no Internet data transmission can be guaranteed to be secure from access by unintended recipients. You also play a role in protecting your information. Please safeguard any user name and password you submit and do not share them with others. Any action taken while securely logged into your account will be considered authorized by you.
ACCURACY AND RETENTION
If you have created an account with us you are required to keep your information accurate and up to date. You are entitled to request access to and correction of all personal data you provide to Related, or to remove your name from Related’s contact list at any time by contacting us. If you choose to pay your rent or other expenses via a Related Web site, you will be required to provide Related with your credit card or other form of payment and billing information as part of the transaction.
In order to opt-out of future promotional e-mails on a given topic, click on the UNSUBSCRIBE link that is available at the bottom of each message. This will halt future promotional communications for that specific function. Related will process opt-out requests promptly, but it may take up to two weeks for the request to be processed through our systems and you may receive communications from Related during that period. To re-subscribe, return to the relevant Related Web site and resubmit the request form. For Residents, you may modify your e-mail preferences through the Profile section of the Resident Circle website. While you may opt-out of promotional e-mails, we will still be permitted to send you e-mails about our other transactions with you for which you have not opted-out.
Related uses your Internet protocol (IP) address or mobile device identification number (MDID) to help diagnose problems with our server, as well as to administer the Related Web sites. Your IP address or MDID is used to help identify you and to gather broad demographic information. Related may use your IP address or MDID to help protect ourselves and our partners from fraud. For system administration purposes, Related also logs IP and MDID server addresses and catalogues traffic patterns through the Related Web sites. However, Related does not automatically link IP or MDID information to users’ personal information unless they voluntarily supply it via inquiry form submissions.
We may utilize third parties to perform analytic services for us. For instance, we may use digital analytics packages to analyze usage patterns of Related Web sites. Such packages may generate cookies to capture information about your use of the site which they use to compile reports on website activity for us and to provide other related services. They may use a portion of your IP address to identify their cookie, but this will not be automatically associated with any other data held by a third-party analytics package.
You have the option to accept or disable cookies at any time through your Web browser. Visit the “help” portion of your toolbar for more information. Your decision to accept or reject a Related cookie will not affect your ability to access the Related Web site, however, the site may not function as intended if a cookie is rejected. Our sites’ cookies are not automatically linked to any personally identifiable information unless you voluntarily supply it via an inquiry form submission. Related does not use technology that responds to “do-not-track” signals from your web browser.
In addition to using cookies, Related uses digital remarketing services to advertise on third party websites to previous visitors to our site. We may also permit certain third-party companies to help us tailor advertising that we think may be of interest to users and to collect and use other data about user activities on our site or a user’s online activities over time and across different websites. These companies may deliver ads that might also place cookies and otherwise track user behavior. These companies may deliver ads that might also place cookies and otherwise track user behavior. If you would like to opt out of retargeted advertising from Related that occurs when visiting third party sites, please visit Network Advertising.org to learn about your options.
This Web site may contain links to other web sites that are operated or owned by third parties. Please note that when you click on one of these links, you are navigating to another web site. Related encourages you to read the privacy statements of these linked sites as their privacy policies may differ from ours. Related is not responsible or liable for the privacy practices or the content of these third-party web sites, and you use them at your own risk.
MODIFICATION AND NOTIFICATION OF CHANGES
Related posts the current Effective Date of our Privacy Notice below. Related may, at our sole discretion, edit this Privacy Notice from time to time, so you may wish to check it each time you submit personal information through a Related Web site. We will post a new Effective Date when we update this Privacy Notice.
Related does not intend to collect personally identifiable information from anyone under the age of eighteen (18). Do not submit any personal information or details if you are under the age of eighteen (18).
YOUR CALIFORNIA PRIVACY RIGHTS
California Civil Code Section 1798.83 permits customers of Related who are California residents to request certain information regarding its disclosure of personal information to third parties for their direct marketing purposes. To make such a request, please send an e-mail to CaliforniaPrivacy@related.com. Please note that Related is only required to respond to one request per customer each year, and Related is not required to respond to requests made by means other than through this e-mail address.
Effective Date: January 31, 2018.